Skip to main content

71 days to go

Plan your visit to the fair

Fair Preparation. Everything you need to know.

We have compiled the most important information for you so that everything runs smoothly from your planning stage through to the set-up and the days of the Book Fair.

If you are looking for forwarding agents, catering or interpreters, you will find contacts and order forms on our website Service Contractors.

Please check our website Visa if you are an exhibitor from a country requiring a visa. See how we can support you.

Many of your questions about the Frankfurter Buchmesse "Special Edition 2020" are answered in our FAQ 2020.

Stand construction, equipment and design

Custom-built stand: Approval of stand design

Every custom-built stand is subject to approval. Please send us an informal e-mail with your stand construction plans to custombuiltstand@buchmesse.de. Due to the current conditions, you have until 1 September 2020 to do this.

If necessary, a further plan review and acceptance of the built stand by Messe Frankfurt may be required. Any additional costs incurred as a result will be passed on to the exhibitor or his stand constructor.

Technical regulations and COVID-19 exhibitor requirements

Stand heights

The usual construction height is 2.50 m. If you would like to build higher, this is generally subject to approval, and we ask you to apply for this informally in writing. The exhibitor is responsible for the static safety of the stand. Stand constructions of more than 4 m in height are subject to a fee (see: Exhibition Options & Prices 2020). In addition, in such cases, the plans must be checked and the built stand must be approved by Messe Frankfurt's structural engineers.

Any additional costs incurred as a result will be charged to the exhibitor or his stand constructor.

Please note, the maximum stand heights (including floor, platforms, decorative and advertising elements) vary in the halls:

Halls 6.1 and 6.2: max. 3.70 m

Halls 1.1, 4.1 and 4.2: max. 4 m

Halls 1.2, 3.0, 3.1, 4.0 and 6.0: max. 5 m

Ceiling suspensions

Any planned suspension from the ceiling is subject to prior approval. Please submit a request for approval to the organiser together with your stand plans. You must commission ceiling suspension work separately, and all related work must be carried out by the organiser’s contractor.

Contact and order forms can be found on our service contractors page.

A 25% express surcharge will be applied to all orders placed later than 22 calendar days before the fair.

Closed stand walls

In the interest of exhibitors opposite your stand, it is not allowed to build a completely closed-off wall if your stand straddles two aisles and is 4 metres wide or more. At least 50 per cent of a wall that faces a gangway must be kept open.

Electrical connections and other technology

On our service provider page you will find addresses of service companies for ordering computers. Information on Internet connections can be found under Telecommunications. Ordering, processing and payment is carried out directly by the company you have commissioned.

For system stands, we automatically provide the power connection - you only need to order the lighting fixtures. If you have ordered the "Furniture & Lighting" furniture package suitable for your stand size from us, the stand is already equipped with the appropriate number of spotlights (with LED light source). A socket with 1 kW output per stand is directly attached to the power rail in the ceiling frame.

All other work, such as laying cables and additional kW, must be ordered and invoiced via the contract electrician (Messe Frankfurt Venue GmbH, Service & Technik).

If you have a custom-built stand, please send a sketch of your stand with the location of the switch box to Messe Frankfurt Venue GmbH, Service & Technik. Unless Messe Frankfurt Venue GmbH, Service & Technical Services installs its own electrical connections, these must be checked for technical correctness by Messe Frankfurt Venue GmbH, Service & Technical Services prior to connection to the power supply system (cf. Section 4.3 of the Technical Regulations).

When using low-voltage systems, please observe the Technical Regulations enclosed with the order form for electrical connections.

Orders placed less than 22 calendar days before the trade fair are subject to a flat-rate express surcharge of 25 percent.

Service contractors

Fire extinguishers

Each stand up to 200 sqm must be equipped with at least one fire extinguisher. An additional fire extinguisher must be provided for each additional 200 sqm. .

Service contractors

System stand: Furniture & Light and Elements & Extras

"Furniture & Light" packages as well as "Elements & Extras" for system stands are usually ordered when the stand is registered. Here you will find the details & prices

If you have not yet ordered any furnishings and fittings, please send Form S from the registration set (or pages 2 and 3 from the System stand registration form) together with the corresponding repeat order by e-mail to your contact person at the Frankfurter Buchmesse.

Order additional equipment

If you would like to order individual pieces of furniture in addition, you can do this directly with the service provider responsible before the trade fair.

Please note the changes to your stand planning that result from the health protection measures.

System stand: Seat cabinets

The system stands of the Frankfurter Buchmesse are equipped as standard with one lockable seat cabinet per metre of rear wall.
Locks for your seat cabinets are available for sale in Hall 4.C, Service Counter Rental Furniture, for 49 euros. The Service Counter is only manned until 2 pm on the last set-up days (Monday and Tuesday) and on the first day of the Fair (Wednesday).

The seat lockers must be emptied of all contents on Sunday, 18 October 2020. On Monday, 19 October 2020, they will be collected and any contents disposed of by the cleaning staff.

System stand: Stand sign

The Frankfurter Buchmesse system stands are always equipped with a stand sign in standard dimensions (970 mm long, 205 mm wide). The stand sign is inscribed with the company name and country in accordance with your catalogue entry (e.g. "Edition Hans Müller, Germany") and is attached to the slotted rail of the wall with S-hooks - so it can be easily hung or removed.

Custom-made stand signs must be produced at your own expense and may only be attached to the Frankfurter Buchmesse stand system in such a way that the stand material is not damaged.

System stand: Bookshelves

You will receive four bookshelves per metre of wall as standard, which you will find at your stand at the start of the fair and can attach to the walls to your desired arrangement.

Please place any bookshelves you do not require in a metal container that you will find on the edge of the hall – or take from there additional ones for your stand if needed. You will find a map with the location at the hall entrance. Please do not place any bookshelves in the seating cabinets!

Please understand that we cannot clean the bookshelves: The dust produced during the assembly period alone would immediately make them dirty again and pre-cleaning with subsequent packaging would produce unnecessary waste.

System stand Deluxe

Showcase your brand and profile with a System stand Deluxe. According to your wishes, we plan and build an individualised system stand to suit your brand identity and budget.

More information

Health protection: Measures on the occasion of the COVID-19 pandemic

Hygiene concept

We have summarized the measures that we have to take in view of the global COVID-19 pandemic in our hygiene concept.

Hygiene concept

COVID-19 exhibitor requirements

All specifications that will apply in 2020 in addition to the usual Technical Guidelines at the Frankfurt exhibition grounds are listed in the leaflet "COVID-19 exhibitor requirements". This year, the regulations are part of our General Terms and Conditions and must be observed by all exhibitors.

COVID-19 exhibitor requirements

Changes for your stand planning

We have summarised an overview of changes in stand construction, size and equipment for you in the following information sheet.

Changes for your stand planning

Set-up and dismantling

Set-up times

Sunday, 11 October
7.00 am – 9.00 pm

Monday, 12 October
7.00 am – 10.00 pm

Tuesday, 13 October
7.00 am – 10.00 pm

All persons charged with stand construction must carry construction passes and must leave a self-declaration at the entrance to the exhibition grounds every day upon entering the exhibition grounds. Exhibitors may also enter the grounds during set-up days with their exhibitor pass, but must also leave a self-declaration at the entrance every day.

Set-up must be completed by Tuesday, 13 October 2020, 10.00 pm, and exhibitors must leave the exhibition grounds.

Please keep the aisles clear during set-up! Material left standing around hinders delivery by the service constructers. Please place any stand material not required by Frankfurter Buchmesse on the edge of the hall where it will be collected.

Fire extinguishers and hydrants must be kept clear.

Set-up and dismantling passes

During the set-up and dismantling days, the exhibition grounds can only be entered with a valid set-up and dismantling pass and after a self-declaration to be deposited daily at the entrance. From Sunday, 11 October 2020, the exhibitor passes will also be valid.

Should you require further set-up and dismantling passes for your stand personnel or service providers, your ticket manager and, if applicable, a deputy appointed by the ticket manager can issue these themselves via the Exhibitor Ticket Portal.

Please note that these passes are only intended for stand personnel involved in stand construction and dismantling and are not transferable!

In order to reduce the risk of theft in the halls, we ask you not to pass on exhibitor passes or set-up and dismantling passes to third parties.
Transparent covers and lanyards for the passes are available at the information desk in Hall 4.C and at the entrances.

Exhibitor Ticket Portal

Vehicle access during set-up and dismantling

With its traffic and control system, Messe Frankfurt offers its customers optimised access during the set-up and dismantling phases of the Frankfurter Buchmesse. From mid-August, you can register online in advance, download your registration confirmation and print it out. With this registration confirmation, you can drive to the signposted check-in during the set-up phase. There you will receive your entry permit for the exhibition site.

The following information from Messe Frankfurt is expected to be available for download in mid-August in the version updated for 2020.

Information on traffic regulations on the exhibition grounds will be available here from the end of August.

Early access for exhibitors with custom-built stands

Stand construction or delivery of stand construction materials before Sunday, 11 October 2020 is only possible for exhibitors with custom-built stands of 40 sqm or more with special written permission from Frankfurter Buchmesse. For early admission (including delivery of stand materials), a fee of 765 euros for two to three days (from 8 or 9 October) or 180 euros for one day (10 October 2020) will be charged.

Please send your application for early admission by 1 September 2020 - together with your stand construction plans for the stand permit - to custombuiltstand@buchmesse.de.

Dismantling

Sunday, 18 October 2020, approx. 6.30 pm until Monday, 19 October 2020, midnight.

The official end of the fair is at 5.30 pm on Sunday, 18 October 2020 - all stands must be occupied by then. As of 5.30 pm, the aisle carpets will be removed in all halls. During that time, packing may only be started within the stands.

The dismantling of the stands and the delivery of packaging material before the official end of the event, Sunday, 5.30 p.m., is not permitted.

Exhibitors with system stands must empty their stands of all contents by Sunday evening, 18 October 2020, at the latest. On Monday, cleaning staff will empty the seating cabinets, dispose of contents and dismantle the stands.

The clearing and cleaning of the exhibition area of custom-built stands must be completed by Monday at midnight. If a custom-built stand is only dismantled in the course of Monday, the exhibitor is obliged to ensure that his stand and exhibits are secured and guarded. Frankfurter Buchmesse accepts no liability for materials not removed in good time.

Please do not lock up the telephones after the end of the event, but keep them ready for collection!

If there are any changes to the procedures described above for the Book Fair 2020, we will publish this information here as soon as possible - probably at the end of August.

Vehicle access during dismantling

The access roads to the exhibition grounds will be closed from 2.00 pm on the last day of the fair, Sunday, 18 October 2020.

Vehicles for dismantling will gather at the Rebstock truck parking lot - from here, a convoy will enter the exhibition grounds at around 7.00 pm.

Only when the last vehicle of the convoy has reached the exhibition site will the access roads to the site be opened from other roads.

Exhibitors with parking tickets for the exhibition grounds (P4) can only drive onto their parking lot until 2.00 pm. The vehicles parked there may only leave the parking deck again after the convoy has completely entered the exhibition site (at approx. 7.30 pm). We therefore ask users of these parking areas to load their vehicles directly onto P4.

If there are any changes to the above procedures for the Book Fair 2020, we will inform you as soon as possible.

Please also note the information on traffic regulation on the exhibition site, which will be available for download here from the end of August.

Early dismantling

It is not only uncooperative, but also a violation of our terms and conditions of participation, to vacate or leave the stand before the official end of the fair. Leaving, clearing away or dismantling the stands before Sunday, 18 October 2020, 5.30 pm will be subject to a penalty fee.

If your early departure is absolutely necessary, you can hire a multilingual temporary worker to look after your stand for around 190 euros (+ VAT) per day.

Service contractors

Extended dismantling for exhibitors with custom-built stands

Extended dismantling until Tuesday, 20 October 2020 is only possible for custom-built stands of 40 sqm or more with special written permission from Frankfurter Buchmesse and subject to availability of the hall (application with company name, stand number and date by 1 September 2020 to mailto:custombuiltstand@buchmesse.de).

A flat-rate fee of 765 euros will be charged for extended dismantling, unless early set-up has also been applied for and invoiced at the same time.

Waste disposal

We ask you to handle the waste responsibly. By reducing waste and separating it into recyclable materials and residual waste, you will contribute to protecting our environment.

During the fair: Waste disposal during the exhibition is included in the daily cleaning. Please place your waste - separated into paper (including cardboard), foils, glass waste and residual waste - at the edge of your stand in the evening after the end of the fair.

During set-up: During set-up and dismantling, you or your stand constructor are responsible for the disposal of any waste produced at your stand.

Smaller amounts of waste will be collected by the cleaning service at no extra cost. Please place paper (including cardboard), foils, glass waste and residual waste separately in the aisle.

If you wish to dispose of larger quantities of waste directly on the exhibition site, please order the necessary waste containers from Messe Frankfurt at your own cost. Waste advisers will be available to assist you during set-up and dismantling. They will regularly tour the halls and can be contacted at any time.

During dismantling: Please place your paper waste (incl. cardboard) and wood waste separately from other waste on your stand after the end of the fair. Early Monday morning (19 October 2020) paper waste will be collected first.

Messe Frankfurt Venue GmbH

Ludwig-Erhard-Anlage 1
60327 Frankfurt am Main
Germany
Phone: +49 (0) 69 7575-6911
E-mail: abfall@messefrankfurt.com

Order form waste disposal

Entry

Opening hours

The book fair is open daily from 9.00 am to 6.30 pm. On Sunday, 18 October 2020, it ends at 5.30 pm. From Wednesday to Friday, only exhibitors and registered trade visitors have access.

As an exhibitor, you may enter the fair site up to two hours before the general opening hours.

In the evening please leave the fair until 7.30 pm. We would like to point out that for security reasons the exhibition site must be cleared by all persons except the police and security staff by 8 pm at the latest.

Exhibitor and LitAg Ticket Portal

The ticket portals will be available to you from the end of August 2020 via your login to My Book Fair.

The Exhibitor or LitAg ticket portal is your online access for exhibitor passes and tickets for literary agents. Ticket managers allocate and manage all trade fair tickets and passes via the online portal.

Please note: Due to the COVID 19 pandemic, all tickets in the exhibitor and LitAg ticket portal will only be available as day tickets in 2020.

Ticket managers can also create tickets for their customers via the portal. A practical invitation function is available for this purpose, with which visitors receive a link or a ticket code by e-mail, which they can redeem for a ticket after logging in to My Book Fair. This also applies to visitors who want to invite agents and scouts to the Publishers Rights Corner on Tuesday.

Ticket managers can create, manage and send tickets quickly and easily on the ticket portal:

  • Exhibitor passes
  • Passes for assembly and dismantling
  • Trade and private visitor tickets
  • LitAg- and Tuesday-Tickets for literary agents and scouts

Benefit from the many advantages:

  • Universal: One central online portal for all tickets.
  • Digital: No more annoying paperwork.
  • Simple: Create and manage your tickets with just a few clicks.
  • Flexible: The ticket portal is accessible around the clock.
  • Convenient: If your redeemed ticket is lost, you can easily download it again as a PDF document.
  • Clear: Thanks to the improved user guidance, the ticket portal is easy and intuitive to use.
  • Stable: Greater stability and compatibility of the program thanks to optimised technology.
  • Safe: Your personal data is safe with us and will not be passed on to third parties.
  • Fast: Once you have registered with My Book Fair, managing your tickets for our next events is a snap.

If you have any questions about registering with My Book Fair, our Service Centre will be happy to help you on + 49 (0) 69 2102-111 or by e-mail.

For questions about the Exhibitor Ticket Portal, please contact the Messe Frankfurt team on + 49 (0) 69 7575-5151 or by e-mail.

More information

Exhibitor passes

Exhibitor passes entitle you to enter the Frankfurter Buchmesse from 11 to 19 October 2020. They can also be used as tickets for travel to and from the fair on the local public transport network (RMV).

Free pass allotments are determined based on the size of your stand.

4 sqm stand: 2 passes
8 sqm stand: 3 passes
12 sqm stand: 4 passes
16 sqm stand: 5 passes
20 sqm stand: 6 passes

Stands of over 20 sqm are allocated two more passes for every additional 10 sqm. (For example: 30 sqm: 6 + 2 = 8 passes)

For national stands, the same applies with the following exception:

Stands of over 20 sqm are allocated one more pass for every additional 10 sqm. (For example: 30 sqm: 6 + 1 = 7 passes)

For each registered co-exhibitor, you will be sent an additional exhibitor pass (not valid for country exhibitions). Please provide these passes to your co-exhibitors. 

Due to the COVID 19 pandemic, this year exhibitor passes are only available as 1-day tickets and only within the stand related free ticket quota. For each exhibitor pass, you will receive corresponding admission tickets for each day of validity, which must be created and personalized individually. If you need additional tickets for your employees or co-exhibitors, you can purchase a corresponding number of trade visitor 1-day tickets.

Tickets for visitors

Admission tickets for visitors (private and trade visitors or Tuesday Ticket) are issued via the exhibitor or LitAg ticket portal.

To convert the ticket link or code into a valid admission ticket, invited trade visitors and private visitors must register via My Book Fair.

More information

Logistics and traffic

Delivery and Interim vehicle access

Under no circumstances should you address your mailings to the office address of Frankfurter Buchmesse.

Exhibits can be delivered to the stand by a forwarding agent, courier service or the post office during the set-up times mentioned above. Please clarify directly with the company you have commissioned when the delivery is to take place, i.e. when you will be at your stand to receive the parcels.

Please address all shipments to your stand as follows:

Exhibitor name, hall and stand number
Frankfurter Buchmesse
EXHIBITION SITE
Ludwig-Erhard-Anlage 1
60327 Frankfurt am Main

For deliveries during the fair, there is the possibility of an interim entry (except Sunday, 18 October 2020) between 8.00 am and 6.00 pm: against a deposit of 100 euros, you will receive an interim entry voucher at the gates, valid for two hours.

Please use Gate East or Gate South for Halls 1 and 3 and Gate South or Gate North for Halls 4 and 6. If you return the voucher before the deadline, you will receive your deposit back at the same gate.

Interim entry is not possible on the last day of the fair (18 October 2020).

Parking

It is advisable to reserve parking spaces on the exhibition site in good time. Please use the order form for parking tickets.

Parking is possible in the Rebstock multi-storey car park without prior reservation. Free shuttle buses run from there to the exhibition grounds during the opening hours.

Customs and shipping

The customs clearance of your exhibition goods can be organised via various forwarding agents and forms of clearance. Experience has shown that it is helpful to appoint a forwarding agent with trade fair experience in Frankfurt.

It is important to address the goods directly to Messe Frankfurt (Messe Frankfurt GmbH, Ludwig-Erhard-Anlage 1, 60327 Frankfurt am Main and hall/stand number) so that customs clearance is the responsibility of the Exhibition Customs Office and any clearance problems can be minimised.

The official forwarding agent of Frankfurter Buchmesse is DSV Air & Sea GmbH (formerly Panalpina), whose address can be found on our service contractor page. DSV Air & Sea GmbH will send you the necessary documents on request. The foreign correspondents of DSV Air & Sea GmbH prepare consolidated shipments to Frankfurt in several countries. If necessary, please contact the companies named in the DSV Air & Sea GmbH documents directly. In the interest of smooth transport processing, please follow the shipping instructions of the forwarding agents exactly - if only to avoid problems with the strict customs controls for exhibition goods.

Of course, you can also use other forwarding companies you know for your transport. Shipments that cannot be delivered to the stand by other forwarding companies will be handed over to DSV Air & Sea GmbH. Fees will be charged for re-delivery to the stand by DSV Air & Sea GmbH, which must be paid by the exhibitor.

Due to the difficult customs clearance of postal consignments, we advise against this method of dispatch. If postal delivery is unavoidable, please send a proforma invoice stating the total number of parcels to your forwarding agent, who will clear your parcels at the postal customs office and store them until the Book Fair - but only if they are franked, as in the case of express rail shipments. Forwarding agents do not deliver unfranked consignments.

Urgent overseas shipments are best sent by air freight - special rates for books are available here.

Service contractors

Traffic during set-up and dismantling

Please be sure to observe the regulations for vehicle acces during set-up and dismantling.

Traffic on the exhibition site

We will summarise the traffic regulations on the exhibition grounds for you in a document that you can download here from mid-August. Please pass this document on to all your employees and service contractors (stand constructors etc.) who have to drive to the exhibition site by car.

Organisation at the exhibition stand

Book sales

Book sales to the general public are possible on the Saturday and Sunday of the fair, as well as during events on the stages.

According to the law on fixed prices, sales to the general public may only be carried out at a fixed retail price.

If you would like to give books to your customers, please mark them accordingly (company stamp or inserted business card).

No storage at the stand

For fire protection reasons, storage of flammable material at the stand beyond the exhibits is only possible to a very limited extent.

The storage of empties of any kind (e.g. packaging and packing materials) at the stands and outside the stand in the hall is prohibited.

For books, brochures and other inflammable advertising material, the permitted storage quantity covers the daily requirements of a stand: A quantity corresponding to the volume of a normally loaded euro pallet may not be exceeded, regardless of the size of the stand. The term "normally loaded" refers to the floor area of a pallet (1.20 m × 0.80 m) and a maximum height load of 2.00 m.

All other stocks and packaging material must be stored outside the stand and the hall. They can, for example, be stored by a forwarding agent on the exhibition grounds and delivered to the stand if required. The delivery of pallets during trade fair operations will only be carried out outside the time of the event: daily before the start of the trade fair between 6.00 and 9.00 a.m. and in the evening between 6.30 and 9.00 p.m.

Exhibitors are free to choose the service provider. Storage facilities directly on the exhibition grounds are provided by DSV Air & Sea GmbH (freight forwarding partner of Frankfurter Buchmesse) and the Cargo Center of Messe Frankfurt. DSV Air & Sea GmbH can provide each exhibitor with an individual offer on request. In addition to the usual temporary storage and delivery to the stand, the company also offers picking of individual items on call and daily delivery for events. Exhibitors should contact DSV Air & Sea GmbH directly at least four weeks before the start of the fair.

Use of electrical equipment (information from Messe Frankfurt)

For the sake of the environment, we continuously invest in the optimisation of energy consumption. Please support us in this!
For safety and fire protection reasons, all electrical devices must be switched off when leaving the stand at the end of each day of the event.
Exception: emergency lighting and safety equipment, refrigerator, computers and servers, which are necessary for the stand technology and where a restart would require a lot of effort.
The respective exhibitor is liable for any damage caused by failure to comply with this obligation to switch off.
Messe Frankfurt Venue GmbH reserves the right to switch off the entire stand power supply if this obligation is not complied with and accepts no liability for damage caused by this switch-off.

Theft

Unfortunately, at a major event like the Frankfurter Buchmesse, thefts do happen. The fact that we had fewer thefts in 2019 than in 2018 is thanks to our security service, the police and, last but not least, your help.

In order to have a safe and as far as possible theft-free Fair in 2020, we ask you to take note of the following:

  • The halls cannot be guarded all over the exhibition site and the doors cannot be locked at night. Escape doors must be freely accessible and unlocked to the outside day and night.
  • Make sure that your stand is never left unattended. If necessary, ask your neighbours to watch your stand if you ever leave it.
  • Please report any theft promptly.
  • We recommend that particularly valuable exhibits or technical equipment should also be guarded overnight (see: Stand security on our service contractor page).
  • Small electronic devices (telephones, routers ...) that cannot be locked or are not securely attached to the stand should be locked up in the evening. Suitable socket locks for the seat cabinets belonging to the system stand can be purchased from Monday, 12 October 2020, until 2 p.m. on Wednesday, 14 October 2020, at the Service Counter for Rental Furniture in Hall Level 4.C.
  • Thieves have it particularly easy in the hectic pace of set-up and dismantling. Therefore, please ensure that your exhibition goods and rented stand equipment are guarded from the time of delivery until collection. Leave an employee at your stand until you pick it up - if your goods are not guarded before you personally hand them over to the forwarding agent, you risk losing your insurance cover.
  • We recommend that you insure your exhibition goods.

 

Stand security

Stand security for exhibition stands must be hired through Messe Frankfurt Venue GmbH - other companies are not permitted on the exhibition grounds between 7 p.m. and 8 a.m. for security reasons.

You will find the contact details and a corresponding order form on our service contractor page.

Orders placed less than 22 calendar days before the fair will incur an express surcharge of a flat rate of 25 percent.

Insurance of exhibition goods

Application forms for transport and theft insurance of exhibition goods can be found on our service contractor page. Please remember to also insure rented stand equipment (furniture, electronic devices, telephones, etc.) against theft if the rental company does not do this itself. This does not apply to the stand material of Frankfurter Buchmesse.

Please note: Insurance cover is generally only provided after the insurer has received the premium. We recommend having particularly valuable exhibits or technical equipment guarded (see: Stand security).

Emergency numbers

You can reach the security services on the exhibition site via the following telephone numbers:

Police: 110

Exhibition Guard,
Hall 4.1 South/West
Phone: +49 (0)69 7575-6555

Fire department: 112

Hall 4.0 South/West
Phone: +49 (0)69 7575-6550

First aid: 112

Hall 4.0 South/West
Phone: +49 (0)69 7575-6500

Security:
Phone: +49 (0)69 7575-3333

The three-digit emergency numbers can also be used by foreign mobile devices without having to dial a prefix.

Cleaning and waste disposal

During the night from Tuesday before the fair to Wednesday, the halls including the stands are completely cleaned, the carpet foil is removed, the carpet is vacuumed and all free horizontal surfaces are wiped clean, and the waste bins are emptied.

In addition, the environmental and energy fee includes a daily basic cleaning of the stands after the end of the fair (vacuuming of the carpet, wiping of all free horizontal surfaces and emptying of the waste bins).

For the sake of our environment, waste is collected separately. Therefore, please place your waste separately in paper (incl. cardboard), foils, glass waste and residual waste at the stand boundary in the evening after the end of the fair.

Please also observe the instructions for waste disposal during assembly and dismantling.

Any additional cleaning is at the expense of the exhibitor placing the order and will be invoiced by Messe Frankfurt Venue GmbH.

Messe Frankfurt Venue GmbH
Phone: +49 (0)69 7575-6911
E-mail: reinigung@messefrankfurt.com

Order form for special cleaning

House rules

The house rules must be observed during the Frankfurter Buchmesse.

House rules

Hostesses, catering

You will find companies that provide stand personnel and providers of stand catering on our service contractor page - as well as various service contractorsproviders for technical equipment, furniture and decoration of your exhibition stand.

Service contractors

WIFI

All Book Fair participants will receive free Wifi access in selected areas. There you can check your e-mails or surf the Internet. This Internet access is not suitable for applications with high data transmission. VPN connections, VoIP telephone calls and online presentations are not possible via this.

You can order Wifi for your stand via the appropriate service contractor.

Service contractors

Events

BOOKFEST digital

The culture festival BOOKFEST digital will delight culture and literature fans worldwide on the Saturday of the fair, 17 October 2020. A digital programme of several hours with international highlights is planned. This is where authors and their fans meet online: Exclusive virtual encounters, exciting interviews, relevant discussions, interesting productions, international entertainment offers will be staged on several digital stages.

The programme is curated by the Frankfurter Buchmesse team; publishers and partners are now invited to submit their authors and themes for the BOOKFEST digital until 31 July 2020.

Participation is free of charge for all interested culture fans and exhibitors. More information for publishers and partners on the Call for Ideas. 

Conference rooms

Depending on availability, Messe Frankfurt Venue GmbH provides meeting and conference rooms for exhibitors to rent. You will find the contact details on our service contractor page.

Events at the stand

Signing sessions, product presentations or other events at the stand are a good opportunity to draw attention to your stand and your products and to network in a relaxed atmosphere. There are a few things you need to keep in mind to make your event a success and to ensure that everything runs smoothly and safely.

2020 all events held at the stand are subject to approval. If you are planning events, please contact your customer manager as early as possible.

When planning your events, please be sure to observe the COVID-19 exhibitor requirements.

Please also note that events with microphones and loudspeakers at the stand must not exceed the upper limit of 70 dBA (decibel). Noise level measurements will be taken in the halls.

Catering

You can find information and contacts on our service contractor page.

Terms of Payment

Value Added Tax

Under certain conditions, Frankfurter Buchmesse may issue invoices without value added tax to exhibitors from abroad:

Under German VAT law, service recipients outside Germany may receive invoices for trade fair services without VAT if they submit proof of their entrepreneurial status for verification in good time.

Exhibitors based in an EU member state can indicate their VAT ID number (value added tax identification number) on the registration form. If you have neglected to do so, please fill out the form "Self-disclosure VAT" afterwards. After a corresponding check, we will then issue you invoices without value added tax.

Exhibitors from non-European countries need proof of their entrepreneurial status from the relevant authority. Please send this together with the form "Self-disclosure VAT" promptly to vat@buchmesse.de.

If documents were already available to us for examination in the previous year, we will issue your invoice accordingly. If there has been no change in your company name or address, no new sending is necessary.

Bank transfer

Please direct your bank transfer to one of the following banks:

Commerzbank AG Frankfurt am Main
Account no.: 901 891 00 Bank code
(BLZ): 500 800 00
IBAN: EN 96 5008 0000 00 901 891 00
SWIFT code/BIC: COBA DE FF XXX         

Postbank Frankfurt am Main
Account number: 1021-601
Bank code (BLZ): 500 100 60
IBAN: EN 21 5001 0060 0001 0216 01
SWIFT code/BIC: PBNK DE FF

Frankfurter Sparkasse
Account number: 200452819
Bank code: 500 502 01
IBAN: EN 73 5005 0201 0200 4528 19
SWIFT code/BIC: HELADEF1822

Beneficiary:
Frankfurter Buchmesse GmbH

Payments shall be made exclusively in Euro. Any bank charges incurred shall be borne by the customer.

SEPA Direct Debit Scheme

Exhibitors have the option of having their invoices collected by direct debit. Please fill out the form and send it back to us.

We do not need this form if you have already arranged direct debit with us.

Form Direct Debit Scheme

Credit Card

Pay conveniently online. In our customer portal My Book Fair you have the option of paying your outstanding invoices online by credit card. After registering, you can make a credit card payment for the amount due by quoting the debtor and invoice number noted on the invoice. 

My Book Fair Login
0020-Ausstellerticketportal-Handy

The new exhibitor ticket portal.

Benefit from the new digital possibilities of exhibitor ticketing. Using the exhibitor ticket portal, you can create, manage and send your tickets with just a few clicks. It's easy to invite trade or private visitors, as well as to quickly and simply allocate your exhibitor passes or passes for set-up and dismantling.

Our tip

If you have any further questions, please ask.

Give us a call or drop us a line. We will be happy to help you.

Send Message