Calendar of Events

Access and permission for entering and managing events

Access rights for entering and managing events in the Calendar of Events can be obtained through the My Book Fair account of the stand organiser.

To access this information, please login to your My Book Fair account using the e-mail address provided during registration here.
If you don’t have a My Book Fair account, you can sign up here.

Transferring permission for entering and managing events to another person

If you are an exhibitor and would like to enter events, please contact servicecenter@buchmesse.de.

To enter and manage events, please login as follows:

1. Sign in to your My Book Fair account (https://www.buchmesse.de/en/oauth/call/login)
2. Select the menu item "Services for Exhibitors & Agents" on the overview page.
3. Click on “Enter and manage events”
4. This takes you to the Calendar of Events and the “Event administration” function where you can enter and manage your events, provided you are authorised (See point 1.  “Access and permission”).

Creating a new event

• Go to Menu > Events > Submit event
• Click on the “Enter new event” button to the top-right

Tip: You can stop at any time and come back to continue entering details at a later time. To do so, click “Save as draft” at the bottom of the page. You can come back to the unfinished entry by going to Menu > Events > My event list.

Digital and hybrid events

You can add events that allow users to participate digitally, but please be sure to make the following settings:

• The item "Digital participation option" includes the question "Can users participate digitally in the event?” Please select "Yes".
• In the new input field that appears, insert a link that allows users to participate in your digital event. 

ATTENTION: If registration/pre-reservation is necessary, please select “Only with advanced reservation | registration (free of charge)” under "Access" and enter the registration link for the event in the field that appears. If your digital event requires the payment of a fee, please select “Only with paid online booking | registration for the event” under "Access" and enter the link and price accordingly.

If your event is digital only, please select the option "digital only" under "Venue".

If people can participate both digitally and in-person, please enter the location under "Venue".

Event Details

• Select one (or several) languages.
  Please note: For events in German, you only have to fill in a German version. For events in other languages, you have to at least fill in an English version.
• Enter the title of your event (max. 100 characters)
• Short description of the event (max. 100 characters)
• Long description of event (Here, besides describing the content, you can also include co-organisers, opening hours (for exhibits) or participation fees). (max. 800 characters)
• Add YouTube links and websites related to the event as needed and upload photographs (preview pictures of authors to improve visibility of your event)
• Date and time of your event
• Please select the type of event (e.g. discussion, reading, presentation), the topic area (e.g. science, digitalisation, self-publishing) and the target group (e.g. readers, young adults, educational publishers) using the drop-down menus provided.
• The next step is to enter how the event can be accessed. If you are entering an event that requires a separate ticket to be purchased, please add a link to the ticket shop and, if applicable, enter the price in the fields provided.

Additional information about the event

Be sure to include additional details about your event. You can enter a YouTube link or a link to an alternative video tool. Also include a link to the event's website.

Digital participation option

If your event has no digital components, you can ignore this point.
If users can participate in your event digitally, please make the following settings:

• The item "Digital participation option" includes the question "Can users participate digitally in the event?” Please select "Yes".
• In the new input field that appears, insert a link that allows users to participate in your digital event. 

ATTENTION: If registration/pre-reservation is necessary, please select “Only with advanced reservation | registration (free of charge)” under "Access" and enter the registration link for the event in the field that appears. If your digital event requires the payment of a fee, please select “Only with paid online booking | registration for the event” under "Access" and enter the link and price accordingly.

Venue

• Please include the event’s location. If it is at an external site, please enter the address in the fields displayed. If the event is digital only, please select the relevant field.

Participant / Author / Speaker / Moderator

Here you can enter information about any individuals participating, such as authors, speakers or moderators. You can also add a photograph for all the individuals included and links to that person (e.g. social media).

Other promoter

• Are you not the organiser? Then please select “Other promoter” and fill in the new fields that appear.

Co-promoter

• You can also include co-promoters (provided they are also registered exhibitors) if you are organising a joint event with one of the other exhibitors at Frankfurter Buchmesse. The advantage of doing this is to ensure that the event appears under your events as well as the events of your co-promoter.
• Select co-promoters(s) as needed from the drop-down menu.

Contact

• Here, please enter the contact person responsible for this event. The contact entered here will only be visible to Frankfurter Buchmesse GmbH in case of questions. The contact will not be visible in the Calendar of Events.

Preview and draft

You can now proceed to “Go to step 2: Preview” or select “Save as draft” if, for example, you need to add more information at a later time.

Save as draft

If you want to continue editing an event that was saved as a draft, please go to Menu > Events > My event list. Here you can find the events you have added and see the status of each event (draft, approved, etc.) Click to the right of the event on “Details / edit” then in the menu above select “Reedit event” to make further changes.

Step 2: Preview

Review the details and click on “Send event for approval”.
Important: Please do not send your event for approval until you have added all the relevant details and reviewed all the information provided. After successful review, your event will be published.

Changes to events already sent for approval or events that have already been published.

Go to Menu > Events > My event list. Here you can find the events you have added and see the status of each event (draft, approved, etc.) Click to the right of the event on “Details / edit” then in the menu above select “Reedit event” to make further changes.

Important: please understand that after you make any changes, the event must be sent for approval again.

Cancelling an approved event

If you want to cancel an event and remove it from the Calendar of Events, please go to Menu > Events > My event list. Here you can find the events you have added and see the status of each event (draft, approved, etc.) Click to the right of the event on “Details / edit” then in the menu above select “Delete event”.
Alternatively, you can go to the event details and select “cancelled” or “rescheduled” under “Event status” in case you might want to reactivate the event at a later date and re-send it for approval.

Advertise your events by sharing search results via link

Take advantage of your own channels to advertise events: we recommend going to the “Event search” and entering your company in the “Organiser” field. On the results page, you find the option “Send search”. Right-click it to copy a link to the search to your clipboard and add it to a document where you can save it as a link to your events.

If you communicate in both German and English, change the language of the Calendar of Events at the top right of the window and then you can save a link to search results for events in English in the same way as described above.

Then you can use these links to advertise your events through newsletters, your website and other channels.

Take advantage of the reminder lists for exhibitors / events / saved searches and more...

You have the option to click “Remember” for any results list of searches made for exhibitors or events. You can later go to a list of saved exhibitors and events by going to the menu and clicking on “Reminder lists” where you can edit them and/or download them as a PDF. Any search you make can be saved and later retrieved from your reminder lists.

Login and permission

If you experience any issues with logging in or permission, please contact our Service Center: servicecenter@buchmesse.de

Entering and managing events

If you experience any issues entering and managing events, please contact our calendar team: calendar@buchmesse.de